Computer Lifecycle Replacement Program

The Computer Lifecycle Replacement (CLR) program assigns computers directly to faculty or staff members rather than a position number, so long as that member is a full-time employee (FTE). Individuals funded by General Revenue Allocation (GRA) will receive the base model at no charge, but those that are funded by other sources (grant, endowment, or revenue) will need to purchase the computer from those funds. IT will keep track of the warranties of these computers, and will exchange each computer at the end of its warranty. All computers will have a four-year warranty, with a five-year warranty available at an additional cost. When a computer in the CLR is approaching the end of its warranty, IT Asset Management will notify the employee departments to initiate replacements.

What IT Provides

The standard computer offered by the Computer Lifecycle Replacement is a Dell laptop, which was preferred due to the Emergency Closure and Transition to Remote Operations policy (HR-217). Precision models are available to those with high-performance computing needs, subject to a consult with RSS. Desktops are made available for CLCs, departmental labs, and temporary/student workers. Mac users will be subsidized but will need to cover the difference in cost. Note that only personal purchases should be made at the S&T Bookstore; all Mac purchases need to be made through IT Procurement. Should you require an exception to the standard laptop offering, you must request approval. To initiate an exception request, please submit a ticket at https://it.mst.edu/help-desk/.

 
Campus Standard

Dell Latitude 5540 15.6 Inch Laptop and Dock

  • Intel i5-1345U CPU
  • 16 GB RAM
  • 512 GB SSD Storage
  • WD22TB4 Dock
Business Plus Laptop and Dock

PLEASE NOTE: This model will incur an upgrade charge.

Dell Latitude 5540 15.6 Inch Laptop and Dock

  • Intel i7-1370P
  • 64 GB RAM
  • 1 TB Class 40 SSD Storage
  • Nvidia GeForce MX550 GPU
  • WD22TB4 Dock
Research Precision Desktop

PLEASE NOTE: This model will incur an upgrade charge.

Dell Precision 3660 Tower

  • Intel i7-13700
  • 32 GB RAM
  • 1 TB Class 40 SSD Storage
  • Nvidia GeForce RTX 3070 GPU

Stipend Amounts

IT no longer provides customization of CLR computers. For pricing information on the standard models provided, click here. The IT subsidy is set at $1,200, and will only be granted to 100% full-time employees who are funded from General Revenue Allocation (GRA). However, all employees will be a part of the CLR and will have four-year warranties on their computers, which must be replaced at the end of the computer's lifecycle. Finally, no purchases should be allowed before the Human Resources hiring process is complete.

FAQ

No one is allowed to keep their CLR computer.

To search for your Dell computer warranty information, go to https://www.dell.com/support and type in your computer's service tag. To find your service tag, find the type of computer you have listed on this page of Dell's website and follow the instructions on its respective page.

Through the Computer Lifecycle Replacement Program, university hardware has a planned lifecycle that is designed to function for a set warranty period and then be replaced in a timely manner. The IT department strongly encourages employees to replace their computers within the recommended lifecycle. Ignoring this lifecycle can cause serious security risks.  Therefore, computers with expired warranties will not receive IT support and are subject to removal from the network.

Yes, your new computer will be a newer model, which can be repaired under warranty if needed.

GRA-Funded to GRA-Funded Department Transfers

If you are moving from a GRA-funded position in your former department to another GRA-funded position in your new department, the computer will transfer with you. You will need to report the department transfer to IT so that we can update our records. Please submit a ticket for Computer Lifecycle Replacement (CLR) - Request/Submit CLR Information to update department changes at https://cherwell.umsystem.edu/CherwellPortal/MSTITPortal.

 

GRA-Funded to Non-GRA Funded Department Transfers

If you are moving from a GRA-funded position to a non-GRA-funded position, the computer will remain in the current department. Your new department will need to procure a computer for your new position. Please notify IT of your transfer and submit a ticket for Computer Lifecycle Replacement (CLR) - Request/Submit CLR Information to request a new computer and update department changes or vacancies at https://cherwell.umsystem.edu/CherwellPortal/MSTITPortal.

 

Non-GRA to Non-GRA Department Transfers

If you are moving from a non-GRA funded position to a non-GRA funded position, your computer will remain with the department that purchased the computer. Please notify IT of your transfer and have your department procure a computer for your new position. Submit a ticket for Computer Lifecycle Replacement (CLR) - Request/Submit CLR Information to request a new computer and update your department change at https://cherwell.umsystem.edu/CherwellPortal/MSTITPortal.

No purchases should be allowed before the Human Resources hiring process is complete.  However, if you can provide an email from HR confirming the position’s start date and how the position is funded, IT can proceed with the purchase.  Please  submit a ticket with the HR confirmation email for Computer Lifecycle Replacement (CLR) - Request/Submit CLR Information to inform IT of the new employee hire at https://cherwell.umsystem.edu/CherwellPortal/MSTITPortal.

If you require a Mac or a higher functioning option, such as a research computer, it will cost more, and you must receive approval for an exception. To initiate an exception request, please submit a ticket at https://it.mst.edu/help-desk/.

Loaners are available from the Customer Technology Services (CTS) team; please submit a ticket with the justification for it.

Yes, however, for security reasons, all computers must have the hard drive wiped before being sold to users. To initiate a purchase request, please submit a ticket at https://it.mst.edu/help-desk/.

To request information concerning the arrival and delivery of your CLR computer, please submit a ticket at https://it.mst.edu/help-desk/.

Submit a ticket at https://it.mst.edu/help-desk/.