Username Maintenance Policy
Username maintenance is performed throughout the year, during certain maintenance windows. For students who have not been enrolled for 12 months, the maintenance occurs during the start of the Spring, Summer, and Fall semesters. For non-emeritus faculty and staff user accounts, maintenance occurs monthly, and emeritus faculty accounts are not subject to maintenance.
- Student Username maintenance - Student enrollment status is checked during a user account maintenance window. If the student is not determined to be enrolled, pre-enrolled or eligible to enroll at that time, accounts belonging to that student are marked for removal. Local campus account and resource removal begins five weeks after an account is marked for removal. During those five weeks the student is notified that their account is slated for removal and is provided instructions for what to do if they believe this is in error. If a student has not been enrolled for 12 months, the maintenance for his/her account will occur after the start of the Spring, Summer and Fall semesters.
- Faculty/staff and Courtesy Appointment Nonstaff Username maintenance - Employment status is checked during a user account maintenance window, which occurs monthly. If a faculty or staff member is not listed as actively employed or on leave at that time, accounts that belong to that faculty/staff are marked for removal. Campus account and resource removal begins five weeks after an account is marked for removal. During those five weeks the faculty/staff is notified that their account is slated for removal and is provided instructions for what to do if they believe this is in error. Account removal procedures for inactive faculty/staff can be triggered outside of the account maintenance window by the faculty/staff themselves or any person or entity that had authority over the faculty/staff while they were active. Please note - emeritus faculty are not subject to user account maintenance.
- Exceptions to the above - Access will be denied to the username against which a complaint has been made from any other user. The access restriction is temporary, pending resolution of the complaint. Disciplinary and/or legal action may be pursued in addition to revoked access privileges if the misuse/misconduct warrants. See Computing & Networking Acceptable Use Guidelines for additional information.