The Project Management Office (PMO) facilitates the project governance process which begins at budget time each year. Projects move through three phases.
Proposals are submitted for projects with a resource estimate tolerance of +/- 50%. Proposals are evaluated based on strategic and viability factors as well as resources. Projects with high strategic and viability rankings are advanced to the Charter phase to be investigated further. Projects that are not chosen to move forward are rejected or queued for future consideration.
Once a proposal has been selected for further development additional information is submitted and resource estimates are refined to a tolerance of +/-20%. Projects with high strategic and viability rankings, and for which we have the resource capacity to complete, are approved*. Projects that are not chosen to move forward are rejected or queued.
Project health indicators are reviewed quarterly by the CIO and Directors. Changes to scope, budget, or timeline require re-approval. During the quarterly review, the overall resource capacity of the organization, newly identified projects, and projects with increased strategic or viability rankings are also considered and reviewed.
*The approved section of our Project Portfolio Management application includes the IT projects in which we are engaged for the current fiscal year.